AI Automation — Custom Built for your business

AI Workflow Automation for SMBs
Built Securely. Not Just Fast.

We build custom automations that give you and your team time to focus on growing your business, not handle repetitive noise.
Not a trend we chased — built by engineers who were deep in AI systems before it had a hype cycle.

✓ No technical expertise required ✓ We build it — You own it — We (can) manage it ✓ Security reviewed by default — no extra charge
AI HUB MARKETING AI campaigns · content SALES AI leads · follow-ups FINANCE AI invoices · reports OPERATIONS AI scheduling · tasks SUPPORT AI tickets · queries ANALYTICS AI data · insights

What your week looks like — before and after.

These are the most common workflows we build. If yours isn't here, it doesn't mean we can't build it.

Workflow ✗  Before — manual, reactive ✓  After — automated, 24/7
LEAD HANDLING Manually following up with every lead — or forgetting to entirely Every lead captured, categorised, and followed up instantly and automatically
SALES FOLLOW-UP Chasing prospects one by one. Pipeline goes cold the moment you're busy Timed sequences run automatically. Stop the moment they reply. Pipeline stays warm
CLIENT ONBOARDING New client signed — now comes the stream of individual emails and manual setup Welcome email, documents, setup instructions — all sent before you finish your coffee
INVOICING Sending invoices by hand, chasing payments, logging receipts manually Invoices generated and sent on schedule. Reminders automated. You don't touch it
CUSTOMER SUPPORT Same questions answered again and again across email, chat, and calls AI chatbot trained on your business answers instantly, 24/7. Escalates only when needed
REPORTING Someone manually pulling numbers from 4 tools every Monday morning Report lands in your inbox automatically — formatted, ready to read, every week
SOCIAL MEDIA Posted when someone remembered. Inconsistent, time-consuming, always last priority Content published on schedule, every time, across every platform. No one lifts a finger
INTERNAL KNOWLEDGE New staff ask senior staff the same questions. Senior staff answer instead of working AI assistant trained on your docs answers instantly. Senior staff focus on actual work
⏱ From scoping call to live automation: typically 2–4 weeks.
💡 Don't see your use case? Book a 30-min call — if it's a repeatable process, we can almost certainly automate it.

Three steps. No complexity on your side.

You don't need to understand the technical details. You need to understand what changes — and when.

🗺️
STEP 1

Discover

Free 30-min consultation. We map your current workflows, identify which processes are best suited for automation, and agree on a clear scope and deliverable. No jargon, no pressure.

🔧
STEP 2

Build

We design, build, and deploy the automation on your own infrastructure. You own it — your data stays on your servers, not ours. Every workflow is security-reviewed before going live.

STEP 3

Run

Your automation goes live. We handle ongoing maintenance — updates, fixes, monitoring, and infrastructure upkeep. New automations you want built? A new engagement, same process.

🏠 Your infrastructure. Your data. We deploy on a VPS you own or rent. Nothing runs on our servers. Your data never leaves your environment — which matters both for security and for GDPR.

Automation pays for itself. Usually faster than you think.

These are conservative estimates based on common SMB workflows. Your mileage may vary — but it's rarely worse.

20–60h
freed per month from a single automation. Hours your team can spend on work that actually moves the needle.
€700–2,100
recovered monthly per automation at a conservative €35/hr. Most maintenance plans cost less than what one automation saves.
< 30 days
to positive ROI for most builds. Live in 2–4 weeks. Paying for itself before the second month ends.

* Estimates based on typical SMB workflows. Actual savings depend on workflow complexity and team size.

We were building AI security systems
before most consultants discovered AI.

That's not a marketing line — it's a working standard. Every automation we deliver carries years of security engineering behind it. Not bolted on after. Built in from the start.

Already managing cybersecurity? Our Managed Cybersecurity plans can run alongside your AI automation stack — one provider, full coverage.

🏦

Institutional engineering background

Our founder engineered security systems at the Bank for International Settlements. That depth is in every engagement — not as a marketing line, but as a working standard.

🔍

Security review on every build

Before any automation goes live, we audit the data flows, access controls, and integration points. No extra charge. It's just how we build.

🔒

GDPR-aware from day one

Your data stays on your infrastructure. We don't route client data through third-party platforms unless explicitly scoped and approved. Compliance is built in, not bolted on.

📅

Deep in AI before it was a trend

Not a pivot. Not a new service line added in 2024. We were building AI-driven systems before most of today's AI consultants knew what n8n was.

OTHER AI CONSULTANTS
✗ Fast builds, no security knowledge
✗ Your data through their platforms
✗ GDPR compliance is your problem
✗ No incident response capability
✗ Learned AI when everyone else did
CYBERGENCE
✓ Security review on every build, included
✓ Deployed on your infrastructure
✓ GDPR-aware architecture by default
✓ Incident response if something goes wrong
✓ Years of AI engineering before the hype

One-time build. Monthly peace of mind.
No surprises.

You pay once to build it. You pay monthly for us to keep it running. New automations are new projects — same model, every time.

Implementation — One-Time
Straightforward
Simple Automations
Starting at*€2,000
Single-purpose workflows that handle one clear job — lead follow-ups, email sequences, invoice generation, social posting, booking automation.
  • Built & deployed on your infrastructure or cloud
  • Security reviewed before go-live
  • 30-day bug fix warranty
Book Free Consultation
Maintenance — Monthly · 6-month minimum
🎁 12-month contracts get the first 3 months FREE + 10% OFF the workflow build
Keep It Running
Essential
Starting at*€249 / month + VAT
Your automations stay running. We handle everything behind the scenes — you focus on your business.
  • Continuous automation monitoring
  • Fixes & updates included
  • API & integration change management
  • Monthly activity report
Book Free Consultation
No Strings Attached
Build Only — No Maintenance

Prefer to own it completely? We build, deploy, document, and hand it over — you take it from there. You get a 30-day warranty for any bugs on our end. After that, it's fully in your hands.

Important to understand: if something breaks down the line, we can't simply step in and fix it. Without continuous monitoring, we have no visibility into what changed, what was modified, or what caused the issue. To protect the integrity of the work, we'd need to re-scope, re-audit, and rebuild from a clean baseline — which means a new engagement, new cost, and more time lost. Maintenance exists precisely to avoid that situation.

Discuss This Option No recurring costs.
No lock-in.
🖥️ No server yet? We handle the full infrastructure setup from €999 — one time. You own it, we configure it, ready to run your automations from day one.

* Starting price. Final pricing confirmed after scoping call based on complexity and scope. All builds include a security review. Prices exclude VAT.

Questions we get asked before the first call.

Do I need to be technical to work with you?
Not at all. You describe the problem — "we manually follow up with every lead and it takes hours" — and we handle the rest. You'll see the result, not the code behind it.
I'm not sure what I want to automate. Can you still help?
This is the most common situation. The scoping call is exactly for this — we walk through your day-to-day operations, identify where time is being lost, and recommend where automation will have the most impact. You leave with a clear picture even if you decide not to proceed.
Where does my data live? Who has access to it?
Your data stays on your infrastructure — a VPS you own or rent. We deploy everything there. We don't route your client data through our systems or any third-party platform unless explicitly scoped and approved by you. You retain full ownership and control.
What happens if an automation breaks or stops working?
That's exactly what the monthly maintenance covers. We monitor the infrastructure, get notified if something fails, and fix it. You're not left troubleshooting workflows on your own — that's our job.
Can you work with tools I already use?
In most cases, yes. If your tool has an API or a webhook — which most modern SaaS tools do — we can integrate it. If you're already using something like HubSpot, Notion, Slack, Gmail, or Calendly, we've likely built with it before.
What if I want to add more automations later?
New automations are treated as new projects — same scoping, same build process, same fixed price model. Existing maintenance clients get priority scheduling and no setup fees on the infrastructure side.
How is this different from just using Zapier or Make myself?
Off-the-shelf tools are great for simple, single-step automations. When you need multi-step workflows, custom logic, AI integration, or anything that touches sensitive data — the gap between a DIY setup and a properly engineered one becomes very real, very fast. We build things that actually hold up under daily use.

Ready to stop doing manually
what AI should be handling?

Book a free 30-minute consultation. We'll map your highest-value automation opportunities and give you a clear picture of what's possible — no commitment, no sales pitch.

Or email us directly: info@cybergence.io